Conference travel logistics - delegates delivered on time, briefed, checked in.
Tulla Travel handles the movement side of conferences and congresses in Kenya and across the continent - delegate flights, negotiated room blocks, batch visa handling, transfer sequencing, on-site desks and post-event reconciliation.
Conference Travel Logistics - in short
Conference travel logistics is the movement side of an event: delegate flights from multiple origins, speaker and VIP travel, accommodation management across one or several properties, airport transfers, venue shuttles, rooming lists, passenger manifests, arrival and departure sequencing, emergency support during the event and post-event reconciliation. Tulla Travel runs this as a single accountable workstream alongside your organising committee.
Frequently combined with MICE travel services, group travel management in Kenya, delegate visa support and speaker and executive travel.
A serious travel partner for serious organisations.
Delegate management at scale
50 to 2,000+ delegates handled with named-list manifests, individual comms and documentation packs.
Negotiated room blocks
Multi-property blocks negotiated for delegate tiers, VIPs and speakers - with reconfirmation cycles.
Delegate flight desks
Individual ticketing coordinated to a single conference schedule, with policy caps if the sponsor is paying.
Batch visa handling
Invitation letter packs, batch appointments and refusal recovery for international delegate cohorts.
Transfer sequencing
Airport meet, ground transfers to session venues, and speaker/VIP handling.
Post-event reconciliation
Delegate-level cost reports, no-show tracking and reconciliation to sponsor budgets within 5 working days.
End-to-end scope, one accountable team.
Delegate travel desk
A dedicated conference desk for flights, hotels and visas - accessible by the delegate directly or through the secretariat.
- Delegate portal / desk
- Policy caps enforced
- Individual comms
Speaker & VIP handling
Discreet handling for keynote speakers, panelists and VIP guests - including protocol-sensitive routing.
- Executive transfers
- Lounge access
- Green-channel coordination
On-site coordination
Tulla coordinators on the ground during the conference to handle changes, missed connections and re-routings in real time.
- On-site desk
- Real-time changes
- 24/7 escalation
Sponsor reporting
Sponsor-facing reports on delegate volume, no-shows, per-delegate cost and post-event reconciliation.
- Delegate-level reporting
- Sponsor invoices
- Audit trail
From enquiry to homecoming - one thread, one coordinator.
- Step 01
Discovery
Volumes, policy, current pain points, cost-centre logic.
- Step 02
Programme design
Coordinator assignment, SLAs and rate strategy in writing.
- Step 03
Activation
Traveller, approver and finance onboarding - usually 2–3 weeks.
- Step 04
Run & support
Day-to-day bookings, in-trip support, single-invoice billing.
- Step 05
Review & refine
Monthly reviews, policy tuning and continuous savings.
Why organisations across Kenya trust Tulla Travel.
- Nairobi head office with a named coordinator on every account
- IATA-accredited air ticketing with airline-neutral routing
- 24/7 in-trip support with WhatsApp escalation for active travellers
- Single-invoice billing, itemised and reconciled monthly
- Direct supplier relationships - no opaque mark-ups
- Kenya-registered, GDPR-aware traveller data handling
Industries served
Tell us what you need - we'll respond within one working hour.
Frequently asked questions
Straight answers from our coordinators. Missing something? Send a note and we'll reply within one working hour.